WE RESPECT YOUR PRIVACY
We process both data you provide and data we gather by analyzing the usage of our services.
We use your personal data to provide our Services and to improve user experience. We also process your personal data to communicate with you and to
provide marketing that you could find interesting.
We use third party service providers and share your personal data to specific third parties that are committed to comply with the applicable data
You can influence how we process your personal data and make choices about how we collect, use, and share your personal data.
1 DATA CONTROLLER
Empore Oy (Business ID: 2168862-5)
2 CONTACT US
You can contact us by sending email to firstname.lastname@example.org or by sending mail to Itämerenkatu 5, 00180 Helsinki.
3 WHERE DO WE COLLECT YOUR PERSONAL DATA?
In order to provide you with functioning Services and the best possible user experience, we need to request your personal data when you register yourself as a user of the service. This is why we collect and process your personal information from you. We collect and process personal data when you use the Services. Such data includes technical data and usage data.
4 WHAT KIND OF PERSONAL DATA DO WE COLLECT?
4.1 Registration data
In order for the Services to function, we need to collect and process certain elements of your personal data in the course of the registration process. This consists of the following data:
Username (your email address)
4.1.1 Mandatory data
In accordance to be able to use the Service, you will need to fill out certain mandatory fields in the course of creating a profile:
First name and last name
Date of birth
4.1.2 Voluntary data
Profile image and/or video
Skills and expertise
Career and job wishes
4.2 Visibility of data and personal information
5 WHY DO WE PROCESS YOUR PERSONAL DATA?
We process your personal data for the following purposes:
Maintaining and managing customer relations
Ensuring service functionality
User experience improvement
Customer marketing and communication
Market research, opinion polls and other surveys
Control and elimination of overlapping data
6 WHAT IS THE LEGAL BASIS FOR THE PROCESSING?
6.2 Legitimate Interest
Part of our processing is necessary for the purposes of our legitimate interest. Our legitimate interests allow us to process your data for other reasons than merely for the performance of the contract between us and you. We may for example develop, monitor and analyze Services as well as send communication and marketing for you based on our legitimate interest. You may contact us if you consider that your interests or fundamental rights and freedoms override our legitimate interest and require protection of your personal data.
7 HOW WE SHARE YOUR PERSONAL DATA TO THIRD PARTIES?
7.1 If Required under Applicable Laws
Personal data may be disclosed to third parties if required under any applicable law or regulation or order by competent authorities, or in order to enforce the Terms and to investigate possible infringing use of the Services.
7.2 Possible employers
We disclose the details of your reservation to the relevant employers searching for suitable candidates. If an employer is willing to contact you and continue the recruiting process, the employer shall process your personal data as data controller in accordance with their own privacy policies.
7.3 Third-Party Service Providers (Data Processors)
We share your personal data with third-party companies to perform services on our behalf, such as analytics and marketing services, hosting services and other IT related support. Such service providers are data processors processing your personal data on our behalf and in accordance with our instructions. We contractually require these third-party service providers to maintain the confidentiality of the information we share with them, and we contractually require them to comply with applicable data protection laws as well as to not use your personal data for anything other than to provide services on our behalf.
8 DO WE TRANSFER YOUR PERSONAL DATA OUTSIDE OF THE EU AND THE EEA?
We do not use service providers and servers located in various countries around the world but in the future, we might have to. Therefore we or our service providers might transfer your personal data outside the country where you use Services, including to countries outside the EU and EEA that do not have laws providing specific protection for personal data or that have different legal rules on data protection. We ensure that a legal basis for such a transfer exists and that adequate protection for the personal data is provided as required by applicable law. We use standard contractual clauses approved by the European Commission and require that the receiving party uses appropriate technical and organizational information security measures. We also cooperate only with companies that have committed to Privacy Shield.
9 HOW LONG DO WE STORE YOUR PERSONAL DATA?
We will not retain your personal data for longer than is necessary for the defined purpose of the processing of personal data or for legal requirements. Personal data is kept for the time necessary to provide the service requested by you. We retain your profile data for two (2) years after you have removed your profile from the Services. We retain your usage data and other data collected with the help of cookies or other tracking technologies for one (1) year after the collection of such data. If you have given your consent to electronic marketing, we will process your personal data and send you marketing until you withdraw your consent.
10 YOUR RIGHTS: HOW TO ACCESS, UPDATE AND MANAGE YOUR INFORMATION?
You have a right to access, update and manage your own personal data under the applicable data protection laws. If you wish to exercise any of the rights defined below in this section 2, please call or send an email request thereof to us. We may ask you to provide further information in order to identify you. If you want to review, delete, or change the personal data processed by an employer, please contact the relevant employer directly.
10.1 Right to Access Your Data
You are entitled to obtain confirmation on whether or not we process personal data about you. You may also have information on our means of processing as well as a copy of the personal data undergoing processing. We may charge a reasonable fee based on our administrative costs if you request further copies.
10.2 Editing and deleting data
You can revoke Voluntary Data from your profile at any time by deleting the data in question from your profile in the edit mode.
10.3 Right to Erasure
In addition to your right to delete your personal data from your profile, if you no longer want us to actively process your personal data in other means, you can have us delete your personal data if:
your personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed defined in section 5;
you withdraw your consent as defined in section 6.3;
) you object to the processing and there are no overriding legitimate
grounds for the processing;
the personal data have been unlawfully processed; or
the personal data must be erased for compliance with a legal obligation in applicable law.
10.4 Right to Restriction of Processing
You have the right to obtain from us restriction of processing where one of the following applies:
the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data;
the processing is unlawful and you oppose the deletion of the personal data and request the restriction of their use instead;
) we no longer need the personal data for the purposes of the processing, but you require that we store your data for the establishment, exercise or
defence of legal claims; or
you have objected to processing pursuant and the verification whether our legitimate grounds override your rights and freedoms.
10.5 Right to Data Portability
You have the right to receive the personal data concerning you which you have provided to us (for example by creating the profile or submitting your email address for direct marketing purposes) in a structured, commonly used and machine-readable format. You have the right to have the data transmitted to another controller if:
the processing is based on consent or on a contract; and
the processing is carried out by automated means.
10.6 Right to Object Processing
You have the right to object at any time processing of your personal data, which is based on legitimate interest defined here, including profiling on grounds relating to your particular situation. We shall no longer process your personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms. You have always the right to object direct marketing and processing of personal data for such purposes.
10.7 The right to lodge a complaint to the supervisory authority
In case you suspect a breach of data protection legislation in processing of your personal data and the matter is not solved amicably between you and us by negotiating, you may contact the competent supervisory authority to lodge a complaint. The supervisory authority you may lodge a complaint with is the authority of the Member State of your habitual residence, place of work or place of alleged infringement.
11 COOKIES AND OTHER TRACKING TECHNOLOGIES
11.2 Google Analytics
We use Google Analytics, a web-analysis service provided by Google Inc. (“Google”). Google Analytics deploys methods that enable us to analyze how you use our Website. Google utilizes the personal data collected to track and examine the use of our Website and Services to share them with other Google services. Google may use the personal data collected to contextualize and personalize the ads of its own advertising network. The information generated on your use of this website may be processed by Google outside of the EU and EEA. You can prevent the acquisition of the data relating to your use of the website (incl. your IP address) by Google, as well as its processing by Google, by downloading and installing the Analytics opt-out browser add-on.
11.3 Social Media facilities
Our website contains social media plug-ins, i.e links to the external social networks Facebook (operated by Facebook Inc.), Linkedin (operated by Linkedin Inc.) and Twitter (operated by Twitter Inc.). If you decide to use social media facilities and link the Service to your social media account, your Empore profile may become public for other users to view on the respective social media network. Your personal data will be processed by the social media network providers in accordance with their privacy policies when you are using the social media facilities. Social media networks will not transfer this collected data to us, unless you have given your express consent for this purpose
12 SECURE COLLECTING AND STORING OF PERSONAL INFORMATION
13 ACCURACY OF INFORMATION GATHERED